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Most dental practices buy accounting, bookkeeping, and tax preparation as three services from two or three vendors, stitched together twice a year by a deadline. We built the opposite: one continuous financial engine, run by a dental CPA firm that answers to your goals — not to April.
Every transaction your practice produces — every deposit, payroll run, supply order, and loan payment — is data. And data doesn't belong to a service line. It belongs to every decision.
The same payroll entry that reconciles your books also sets your officer salary, tunes your withholdings, feeds your overhead benchmark, and shapes your retirement-plan strategy. That's not four services touching one number — that's one number working four jobs. Gather it once, manage it well, and it serves everything: the books, the plan, the projections, and the returns.
Split that stream across a bookkeeper, an accountant, a payroll company, and a tax preparer, and every hand-off loses information, time, and money. Run it through one engine, in one place, and something better happens: you actually understand your practice — not once a year, but all year.
This is the machine behind every Parkhurst engagement. Notice what's missing: there is no "bookkeeping season," no "tax season," no hand-offs between firms. There is one flow, and it never stops.
A firm built around compliance deadlines can only tell you what already happened — after it's too late to change. A firm built around strategy tells you what to do next, while the year is still changeable.
Somewhere along the way, dentists were taught that filing an extension means something went wrong. Here's the truth: rushed filings cost money. Extensions, used strategically, protect it.
An extension extends paperwork — not knowledge, and not payment. By the time we file yours, you've known your number for months: the projection was built mid-year, the withholdings were tuned in the fall, and anything owed was paid on schedule. Nothing is late, because nothing was left to April.
What the extension buys is completeness: every K-1 arrived, every retirement contribution decision was made deliberately instead of at midnight, every election was chosen because it fit your strategy — not because a deadline demanded an answer before the data was in.
We complete every filing — accurately, calmly, and on a schedule that serves your numbers. We just refuse to let a government due date dictate the quality of your decisions. Firms built around deadlines can't plan. We plan all year, which is why our deadlines take care of themselves.
We are a licensed dental CPA firm, and the fundamentals here are meticulous — they have to be, because the whole engine runs on them.
A dental-specific chart of accounts, transactions classified against a master vendor list, bank and credit-card accounts reconciled monthly, digital receipts managed, and adjusting entries for loans and equipment — so your financial statements are current, clean, and comparable to your industry, every month.
Officer salary calculated to maximize cash flow, a custom payroll spreadsheet each January with wages and withholdings preset, employee wage analysis benchmarked for hiring and retention, and retirement-plan census work handled — payroll data feeding strategy, not just paychecks.
The outsourced CFO layer most dental practices never get: 54 tracked KPIs with five-year trends, overhead and staff-cost benchmarks, per-day and per-hour production economics, projections that update as the year moves, and quarterly consults where all of it becomes decisions.
Year-round tax strategy for the practice and the household — entity posture, projections, and current-year moves — then business and personal returns, 1099s, and IRS account monitoring under Form 2848, filed accurately on a timeline that serves your numbers.
Look back at the diagram: where would you even cut it? The bookkeeping feeds the projections. The projections tune the withholdings. The withholdings shape the payroll. The payroll informs the strategy. The strategy decides the filings. It's a blend of these services at different points, in different ways, at different times — which is exactly why it's one flat monthly fee.
One fee, one team, one place. It typically replaces the bookkeeper, the payroll vendor's advice line, the accountant, and the tax preparer you're paying now — with no long-term commitment, and no meter running when you call. Quoted after the Practice Snapshot, when we've seen your numbers: we price like you diagnose — no X-ray, no quote.
One meeting, your real numbers, three findings you can act on — whether or not we ever work together.
Send a P&L or tax return and your current vendor list, and we'll show you what your data has been trying to say: where the overhead runs against benchmarks, what your tax posture is leaving on the table, and the three moves that matter most, in order. That's the exam. The engine is the treatment plan.
Parkhurst Consulting CPA PC is a dental-focused CPA and fractional-CFO firm based in Cedar Park, Texas, advising private-practice dentists across the country for more than two decades — bookkeeping, accounting, payroll insight, tax strategy, and financial leadership, together.
Engagement-cadence and process diagrams on this page are illustrative of our standard approach; every engagement is tailored after the Practice Snapshot. Extensions are an extension of time to file, not of time to pay — payment planning is part of the year-round process described above.